Unified School District #377 Board of Education
USD 377 Administrative Building, 306 Main Street, Effingham, KS 66023
(913) 833-5050 / FAX (913) 833-5210 / www.usd377.org
BEST Students, BEST Staff, BEST Schools!!!
AUGUST REGULAR SESSION
Wednesday, August 9, 2023
6:30 PM Regular Session
(A) – Action Item(s) (D) – Discussion Item
1.0 MEETING OPENING
1.01 CALL TO ORDER
1.02 APPROVAL OF THE AGENDA (A)
RECOMMENDATION: To approve the agenda as presented.
2.0 HEARING OF AUDIENCE
Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.
Hearing of Audience Rules:
- Presentations shall not exceed 5 minutes.
- Subjects, other than policy issues, will generally be referred to the administration.
- Comments shall be limited to issues and not refer to personalities.
- Presentations must be in good taste befitting the occasion and the dignity of the board meeting.
- When addressing the board, please be reminded that matters of a personal nature which, by their nature, identify an individual are prohibited by federal law in public discussion. Please assist us in protecting the privacy rights of students and staff.
Other Notes
The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit. The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.
The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance. The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.
During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language. Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent. If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.
3.0 Recognitions / Presentations
- BIG THANK YOU to ALL of our Maintenance and Custodial Crew for making the buildings and grounds look great for the start of school!!!!
- BIG THANK YOU to Mike Lee and Dwight Myer for getting all of our Busses and Vehicles ready and ALL passing inspections.
4.0 CONSENT AGENDA (A)
4.01 Approval of Minutes for July 12, 2023
4.02 Approval of Financial Documents & Treasurer Report
4.03 Approve the Personnel Report
4.04 Acceptance of Gifts and Grants
4.05 Approval of Non-resident students
4.06 Acceptance of Reports and Documents
4.0601 Keystone BOD Minutes 6.21.2023
4.0602 Keystone Superintendent Agenda 7.17.2023
4.0603 Keystone Superintendent Minutes 7.17.2023
4.0604 Quarterly QZAB Statement
4.0605 Financial Audit Engagement Letter
4.0606 IT Services Agreement with Keystone
4.0607 KSDE Assessment Calendar for 2023-2024
4.0608 Title and Food Service Indirect Cost Rates 2023-2024
4.07 Approval of Handbooks
4.0701 JSH Faculty Handbook
4.0702 Parent / Student Handbook
4.0703 Activities Handbook
4.08 Approve Supplemental Recommendations for 2023-2024
4.09 Acceptance of Annual Bus and Vehicle Inspections
RECOMMENDATION: TO APPROVE THE CONSENT AGENDA
5.0 LEADERSHIP REPORTS
5.01 Board Clerk
5.02 Superintendent’s Report
5.03 Keystone Report
6.0 OLD BUSINESS
6.01
7.0 New Business
7.01 Wall Mats (A)
Background: The Foundation is donating funds for the purchase of wall mats for the multi-purpose room. The total cosi is over the threshold that requires formal Board Approval, even though funds will be donated to cover the cost.
Supporting Documents: Athco Quote
Recommendation: To approve the purchase of wall mats as presented.
7.02 Needs Assessment Review for Budget Preparation (D)
Supporting Documents:
Recommendation: Discussion and Feedback Only
7.03 Proposed 2023-2024 Budget Hearing Publication (D)
Supporting Document: Budget Publication
Recommendation: Discussion and feedback for the Budget Publication
7.04 Review of Policy KG Facility Use (D)
Background: A review of the fees for Facility Use needs to be reviewed and updated if deemed necessary.
Supporting Document: Current Policy KG
Recommendation: Discussion and feedback for updates to Policy KG
8.0 EXECUTIVE SESSION
8.01 Recommendation (15 minutes): Move to go into executive session to discuss non-elected personnel matters pursuant to the non-elected personnel exception under KOMA, and the open meeting will resume in the boardroom at_______
9.0 Action Following Executive Session
9.01 Other
9.02 ADJOURNMENT
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