July 8, 2026 - Organizational Meeting

1.01   CALL TO ORDER – (A)

1.02   APPROVAL OF THE AGENDA (A)

RECOMMENDATION: To approve the agenda as presented

Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.

Hearing of Audience Rules:

• Presentations shall not exceed 5 minutes.
• Subjects, other than policy issues, will generally be referred to the administration.
• Comments shall be limited to issues and not refer to personalities.
• Presentations must be in good taste befitting the occasion and the dignity of the board meeting.

When addressing the board, please be reminded that matters of a personal nature which, by their nature, identify an individual are prohibited by federal law in public discussion. Please assist us in protecting the privacy rights of students and staff.

Other Notes

The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit.  The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board. 

The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance.  The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.

During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language.  Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent.  If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.

Designate clerk, deputy clerk, treasurer, and school attorney.  (K.S.A. 72-1131 et seq.; 72-1135; 72-1136; 10-1117; 79-2934; 10-801 et seq)

4.01     APPOINT 2026-2027 CLERK, DEPUTY CLERK, AND TREASURER (A)

Purpose:  The Board will appoint the Clerk, Deputy Clerk and Treasurer as outlined by Kansas Statute 72-1135 and Kansas Statute 72-1136. 

RECOMMENDATION: To appoint for the 2026-2027 school year:

• Mrs. Joy Brown, Board Clerk; 
• Mrs. Abigail Kesinger, Deputy Clerk;
• Mr. Steve Caplinger, Treasurer

4.02    APPOINT 2026-2027 SCHOOL ATTORNEY (A)

Purpose:  To appoint the 2026-2027 School Attorney.  The proposed contract from Mr. Ethan Hausman and Mears Hausman P.A.  was accepted by the board at the June Regular meeting . 

RECOMMENDATION:  To appoint Mr. Ethan Hausman and Mears Hausman P.A. as school attorney for the 2026-2027 School Year. 

5.01  Approval of BOE Meeting Minutes 06/10/2026

5.02  Approval of Treasurer’s Report, Activity Reports, Bills & Claims, Petty Cash Reports

5.03 Accept Correspondences and Reports

5.0301 Keystone BOD Minutes 05/20/2026

5.0302   Keystone Superintendent Council Minutes 06/16/2026

5.04  Approval of the Personnel Report

5.05 Review and Accept Organizational Documents

5.0501    Accept the Annual FERPA Notice to Parents

5.0502  Bank Signature Card Authorizations

5.0503   Approval of 2026-2027 Annual Resolutions, Appointments and Designations

5.0504    Approval of Designated Depositoriy of Funds

RECOMMENDATION:  TO APPROVE the CONSENT AGENDA AS PRESENTED OR AMENDED

6.01 Board Clerk

6.02 Superintendent’s Report 

6.03 Keystone Update & Budget Summary

7.01  KASB Policy Updates- Second Read (A)

Purpose: Second reading of the suggested policy updates from KASB. Action can be taken to adopt the recommendations.  USD 377 had all of the proposed policies except for those that are new due to changes in State Statute.  Proposed policies were updated to match designations and language alternates in existing policies as needed.   

Supporting Documents:

• Policy Updates

Recommendation:  To adopt the Policy Recommendations as presented.

7.02   Mill Rate Resolution (D)

7.03  Tiger Track Replacement RFP (A)

8.01 RNR and Budget Hearing for 2026-2027  (A)

Background: KSDE released the budget tool late on June 30.  We must notify the County Clerk by July 20 of our intent to exceed the Revenue Neutral Rate and the highest Mill Rate we wish to consider.  Along with this notification we also will need to notify the County Clerk of the day/time of our hearing to exceed the RNR.  We will then need to publish the budget in the paper announcing the Budget Hearing.  We will need to have a hearing for both the Revenue Neutral Rate and the Budget.  We cannot have these prior to August 20 and must be done by September 20.  

Recommendation: To hold the 2026-2027 RNR hearing at 6:20 pm on Wednesday, September 9, 2026  followed by the Budget hearing at 6:25 pm.

8.02    HANDBOOK ADOTIONS (A)

SUPPORTING DOCUMENTS:

• Activities Handbook
• Coach/Sponsor Handbook

RECOMMENDATION:  To approve the 2026-2027 Handbooks as presented. 

9.01  EXECUTIVE SESSION – PERSONNEL (A)

RECOMMENDATION: To go into executive session to discuss non-elected personnel matters pursuant to the non-elected personnel exception under KOMA, and the open meeting will resume in the boardroom at_______.

9.02   EXECUTIVE SESSION – NEGOTIATIONS (A)

RECOMMENDATION: to go into executive session to discuss negotiations pursuant to the exception for employer-employee negotiations under KOMA, and the open meeting will resume in the board room at_______.

10.01 OTHER

10.02 ADJOURN