USD 377

Employee Forms

District Forms

Some forms may require signing into your district Google account

Most commonly used forms

Maintenance Request – Sending in a Maintenance request is as easy as sending an email to helpdesk@usd377.org Please include a full description of what you would like us to do.
Employee Leave of Absence Request - Leave of absence requests are due within two days of an absence. Request for use of personal day(s) requires 48 hours prior notice.
Maintenance Incident Report Form – Please send an email to helpdesk@usd377.org when you need to report a facility issue that is considered outside the realm of general maintenance, e.g., reporting vandalism.
Summer Maintenance Request Form - Submit your summer maintenance and technology projects for the summer
Technology Helpdesk support - Please use this email link: helpdesk@usd377.org - to send a technology ticket to the helpdesk. This replaces the old google form.
End of Season Report Form for coaches/sponsors - Word Document
Field Trip Request Form - to be used by staff for field trips which need board approval.
Fundraiser Permission Form - all fundraisers should have prior approval of the board
Fundraiser Profit Report Form - this form is to be completed by the coach/ sponsor for all fundraisers.
Vehicle Request Form for use when not transporting students - this form is used to schedule a car or suburban necessary for job related activities where students would NOT be transported.

Complaints and Grievances

District Complaint Form - to be used for complaints of discrimination or harassment or unfair treatment.
Student Grievance Policy

Discipline Report Forms

JSH Discipline Infraction Report Form (New Version)- staff login required
Elementary Wednesday Detention Form - this form is used to document students assigned to Wednesday Detention. A paper form should be given to the student and a copy mailed to the parent by the office - - staff login required.

Health and Safety Reporting Forms

Employee Injury Report Form- 377 Staff injured on the job are required to complete an injury report form and file it with their immediate supervisor.
Student Injury Report Form - The following are student Injury/Accident Reporting Procedures (to be used for athletics as well). USD 377 school staff (i.e. teacher, office staff, or nurse) must complete a Student Accident / Injury Report Form on each injury that takes place while a student is under the jurisdiction of the school. This form is to be completed immediately following the occurrence of any athletic/student injury that is severe enough to (a) cause the loss of one-half day or more of school, or (b) warrant medical attention (i.e. M.D., E.R., etc.).

Please complete all blanks and boxes, front and back of form. Send form to Central Office ASAP following the injury/accident.

Human Resources Forms

Sick Leave Bank Request Form - This form is for those employees who participate in the Sick Leave Bank and need to request days from the Bank.
Background Screening Authorization and Disclosure (PDF) - All applicants for a classified position within the district must submit the Background Screening Authorization and Disclosure Form before being considered for employment.
Hepatitis B Consent/Declination Form - (PDF) statement of declaration for new employees.
Sick Leave Bank Participation Form - Staff members may enroll in the sick leave bank at the beginning of each contract year but must submit the appropriate form by October 1. Any staff member on duty from the beginning of the contract year desiring to enroll after October 1 must wait until the following year. Staff members hired after the beginning of the contract year who desire to enroll must do so within thirty (30) calendar days after their first day at work or by October 1 of the current contract year, whichever is later - see Neg. Agreement or Personnel HB for more information.

Payroll/Leave Related Forms

Custodial Extra Duty/Overtime Form - this form is for custodial/maintenance workers only who are requesting approval for duty time outside the regular contracted working schedule
Food Service Extra Duty/Overtime Form - this form is for food service workers only who are requesting approval for duty time outside the regular contracted working schedule
Extra Duty/Overtime Form for All Other Staff- this form is for all other workers who are requesting approval for duty time outside the regular contracted working schedule
Leave of Absence Form - Leave of absence forms are due within two days of an absence
Mileage Reimbursement and Inservice Expense Form - mileage reimbursement/expense forms are due by the 1st of the month and within 45 days of the trip taken
Workshop/Conference/Clinic Request for Classified Staff - download, complete, and submit your request to attend a workshop - for classified staff only!

Note - Time cards are due by noon on the 10th of every month.

Transportation Forms

Vehicle Request Form for use when not transporting students - this form is used to schedule a car or suburban necessary for job related activities where students would NOT be transported.

Work Order/Facility Report Forms

Copy Paper Request Form - complete this form if you need white copy paper.
Custodial Work Order – Please send an email to helpdesk@usd377.org when you need to request something from the maintenance/custodial department.
Maintenance Incident Report Form – Please send an email to helpdesk@usd377.org- when you need to report a facility issue that is considered outside the realm of general maintenance, e.g., reporting vandalism.
Summer Maintenance Request Form - Submit your summer maintenance and technology projects for the summer
Technology Helpdesk support - Please use this email link: helpdesk@usd377.org - to send a technology ticket to the helpdesk. This replaces the old google form.
Request to Distribute Materials Form- this form is to be used when outside organizations/entities are requesting to distribute materials in school (BP KI Distributing Materials in Schools)

Workers Compensation

Employee and Supervisor Accident Reporting Procedures Sheet (PDF) - Guidelines and requirements for reporting on the job injuries.
Employee Injury Report Form! (PDF) - USD 377 employees injured on the job must complete an injury report form. Download the above PDF, fill out the form, and then give it to your principal or supervisor.
Supervisor Injury Report Form (PDF) - This form is to be completed by the supervisor/principal of any employee who is injured on the job. Upon completion, please submit to the Central Office.
Employee Injury Information Sheet (PDF) - District guidelines and instructions for on-the-job injuries and illnesses. Also provides information on how to file medical claims!
Employee Designated Health Care Provider (DHCP) Information Sheet (PDF) - Notice - USD 377 will only be responsible for $500 of unauthorized medical expenses if an employee seeks medical attention apart from DHCP’s.
Employee Workers Comp Compliance Signature Form (PDF) - Upon employment with USD 377, employees must have on file a signed Workers Comp Compliance Signature form.
Employee Injury Informational Sheet Provided by the Kansas Dept. of Labor (PDF) - This sheet provides information from the Department of Labor on what to do in the event of an on-the-job injury. It also provides information regarding the responsibilities of the employer and the company handling your claim.

Notice to Employees - K.S.A. 44-508 (f) precludes recovery of workers compensation benefits when the injury occurs while the employee is “engaged in recreational or social events under circumstances where the employee was under no duty to attend and where the injury did no result from the performance of tasks related to the employee’s normal job duties or as specifically instructed to be performed by the employer.”

Central Office Only Forms – To be completed by Central Office Staff